Saving Money with Statement Printing and Mailing

Have you noticed that costs associated with statement printing and mailing are increasing? As costs for paper goods, fuel and postage increase, your monthly billing expenses are going up, too.

There is a lot of talk today about cutting the federal budget and restructuring some programs to reduce expenses. Business owners are also examining their annual budget forecast for places to trim overhead and operating costs. If you are trying to find ways to increase revenue and reduce expenditures, maybe you should consider outsourcing statement printing and mailing functions.

Statements are useful tools that remind customers they have a payment due soon. Every business owner knows that statements prompt customer account payments. If you are using paper statements, then using a full-service fulfillment center that specializes in printing and mailing could save you money. There are a number of ways a fulfillment center can help you trim your budget.

Here are five ways that statement printing and mailing services can save you money.

1. Employees can be redirected and focused on more profitable activities. Accounts receivable clerks can help with collections or ledger posting instead of folding and sorting statements.
2. Save money on statement paper inventory. You will not have to buy in large quantities or bear the costs of paper jams and printing errors.
3. Equipment replacement and repair costs will go down. You do not have to keep backup printing equipment or pay emergency repair technicians to get the statements out on time.
4. Save money on the soft costs of statement printing and mailing. This will lighten the load in the mail room, reducing man-hours. You will also notice the accounting, management and employee benefit accounts will go down.
5. Postage expenses will be reduced. It makes sense, if you mail fewer pieces, you will spend less on postage.

You will also find some additional benefits of using a fulfillment company. Professional fulfillment companies provide peripheral services that include adding advertising inserts, multiple mailing dates and flexible statement designs that allow you to add or change messages to your clients. Companies that offer these services are staffed with trained professionals for accuracy and efficiency. Your employees will not miss folding and inserting the statements. You can generate revenue and reduce expenses with an outside provider for your statement printing and mailing tasks.

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